1 Introduction
Datablize Analytics Pvt. Ltd. ("Datablize", "we", "our", or "us") is committed to safeguarding the privacy of all individuals—including internal stakeholders (employees, contractors) and external users (customers, visitors, partners)—whose personal data we collect through our website, products, services, and business operations.
This Privacy Policy describes how we collect, use, disclose, store, and protect personal information in relation to our document-centric product offerings, including but not limited to our products and services such as our Document Management System (DMS), Intelligent Document Processing (IDP), Workflow Automation, and Optical Character Recognition (OCR) technologies.
2 Scope
This Privacy Policy applies to all internal and external stakeholders whose personal information we process in connection with:
- Use of our products, services, and platforms
- Access to our websites, portals, and applications
- Interactions with our support, sales, HR, or business development teams
- Employment and contractual relationships
- Participation in events, research, marketing, or other Datablize activities
3 Personal Information We Collect
We may collect the following categories of personal information:
Contact Information
Name, email address, phone number, mailing address
Identifiers
IP address, browser type, device information, cookies, session data
Professional Details
Company name, job title, department, employee ID (for internal users)
Document Metadata
Names, IDs, tags, references embedded within uploaded documents
4 How We Collect Data
We collect personal information through:
- Direct submission via forms (e.g., contact, demo requests, job applications, onboarding)
- Interactions with our support, HR, legal, or sales teams
- Use of our software platforms and web interfaces
- Cookies and analytics tools on our website
5 How We Use Personal Information
We use personal information to:
- Provide, manage, and improve our products, services, and support
- Facilitate onboarding, HR processes, and internal operations
- Personalize user experiences and enable automated workflows
- Respond to inquiries, issues, or requests from users and stakeholders
- Send operational updates, service notifications, and relevant marketing communications (with consent where applicable)
- Monitor and secure our infrastructure and services
- Fulfill legal, regulatory, contractual, and audit obligations
6 Data Retention
We retain personal information only as long as necessary to:
- Fulfill the purposes described in this policy
- Comply with applicable laws, tax, audit, and employment obligations
- Respect data retention obligations as per internal policy, contracts, or regulatory standards
Once the retention period expires, personal data is securely deleted, anonymized, or archived.
7 Children and Privacy
We encourage parents and guardians to take an active role in their children's online activities. Datablize's services, product campaigns, and marketing materials are designed for adults aged 18 and above.
Note: We do not knowingly collect or process personal information from anyone under the age of 13. If we become aware that we have inadvertently collected personal data from a child under 13, we will take prompt action to delete such information from our systems.
8 Third-Party and Linked Websites
Our websites and platforms may contain links to third-party websites or services. We are not responsible for the privacy practices, security, or content of those external platforms. Users are encouraged to review third-party privacy policies before sharing any personal data.
We may also work with trusted third-party service providers (e.g., cloud hosting, analytics, HR tools, marketing platforms), all of whom are contractually obligated to process data in accordance with applicable privacy regulations.
9 Governing Law
This Privacy Policy shall be governed by and construed in accordance with the laws of India, including the Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable privacy regulations.
Any disputes shall fall under the exclusive jurisdiction of the courts located in Bhubaneswar, Odisha, India.
10 Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in technology, legal requirements, or business operations. Updated versions will be posted on our website with a new "Effective Date". Users are advised to review this policy regularly.
11 Contact Us
For questions, concerns, or requests related to this Privacy Policy or your personal information, please contact us at support@datablize.com.